Hotel sustainability
Effortless sustainability data integration for hotel RFPs.
Streamline your hotel group's RFP responses—save time, reduce friction, and win more business with BeCause's automated sustainability data solution, built for hotel chains.
What is an RFP?
A Request for Proposal (RFP) is a formal document issued by a business or event planner to invite hotels to submit detailed bids for group bookings or events. It outlines the company’s specific needs—such as the number of rooms, meeting spaces, dates, and amenities—so hotels can tailor their proposals accordingly. This process helps businesses compare offers and choose the best hotel partner for their event or corporate travel needs.
Win more bids, reduce costs, empower teams
Respond faster
90% faster responses
Cut RFP response times from days to minutes — giving your hotels a competitive edge.
Increase win rate
15% more bookings
Hotels with verified sustainability credentials see up to a 15% increase in bookings.
Reduce admin burden
80% less manual work
Free up HQ and property staff to focus on value-adding activities, not paperwork.
Boost brand reputation
Industry leader status
Consistent, transparent reporting positions your group as a sustainability leader—attracting more clients and partners.
Why sustainability data in RFPs matters
Corporate clients and travel buyers now require robust sustainability data in RFPs. Missing or inconsistent data can cost you contracts and hurt your brand.
Growing demand
Corporate clients increasingly prioritize sustainability credentials when selecting hotel partners for their programs.
Risk of loss
Incomplete or missing sustainability data can immediately disqualify your hotel from consideration in RFP processes.
Competitive edge
Accurate sustainability reporting has become a key differentiator in winning hotel contracts and partnerships.
Pain point
Pain points for your hotel chain
Current RFP processes create significant challenges that impact your team's efficiency and win rates.
Overwhelming complexity and volume
RFPs are lengthy, and sustainability sections are growing. Each property must provide up-to-date data in multiple formats for different platforms (Cvent and HRS Green Stay).
Manual data entry
HQ teams spend hours chasing and reformatting data, slowing responses and increasing the risk of errors.
Inconsistent standards
Metrics like HCMI (carbon) and HWMI (water) are now mandatory in leading frameworks (GBTA and HRS Green Stay), but not all hotels report them accurately.
Lost opportunities
Delays or incomplete RFPs mean lost bids, lower conversion rates, and missed revenue opportunities—especially during peak RFP season.
How BeCause solves the RFP challenge
Automated, accurate, effortless.
One Source of Truth
Centralize all your hotel group's sustainability metrics (HCMI, HWMI, certifications, and more) in one place, automatically updated and ready for every RFP submission.
Direct Integration with Major RFP Platforms
BeCause connects your sustainability data directly to RFP systems (Cvent and HRS), pre-filling every RFP with verified info—no manual entry.
Seamless HQ-to-Property Workflow
HQ can review and submit sustainability data for all properties, eliminating repetitive outreach.
Cross-Department Support
Sales, commercial, and sustainability teams all benefit from streamlined collaboration and access to the data they need.
Compliant with Industry Standards
Built for GBTA, HCMI, HWMI, and HRS Green Stay requirements.
Key features
Everything you need to streamline your RFP process and win more business.
Getting started is simple
Four easy steps to transform your RFP process and start winning more business.
Connect your data
We integrate with your existing systems and certifications.
Configure your RFP channels
Choose the platforms you use—Cvent, HRS, and more.
Launch and automate
Your sustainability data flows directly into every RFP, every time.
Monitor and optimize
Use our dashboard to track submissions, identify gaps, and continuously improve.
Download our whitepaper on how to drive more bookings by streamlining your RPF processes.
Download here
Ready to streamline your hotel group's RFP process?
Contact us today to see how BeCause can help you respond faster, win more business, and lead on sustainability.
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